🎓 Postgraduate Studies Division

🎓 Postgraduate Studies Division

1. 🏢 Overview of the Division
Definition: It is the administrative and academic unit responsible for organizing and managing all stages related to postgraduate studies (Master's, Doctoral, and Higher Diplomas), starting from receiving and processing admission applications, following up on students' academic progress, and ending with the awarding of academic degrees.
Administrative Placement: This Division typically reports directly to the Vice Dean or the Director of Scientific Affairs within the college/university and works in close coordination with the academic departments.
Significance:
* Supporting Scientific Research: Ensuring the implementation of high academic standards for research and dissertations, which enhances the institution's research standing.
* Organizing the Educational Process: Establishing regulations and timetables for advanced courses, examinations, and thesis defenses.
* Attracting Talent: Working to attract distinguished and qualified students to pursue their higher education.

2. 📝 Key Functions of the Postgraduate Studies Division

The Division's functions are varied, covering the administrative, academic, and financial aspects related to postgraduate students and their supervisors:
| Function Category | Detailed Description of Functions |
|---|---|
| I. Admission and Registration | * Application Intake: Receiving and examining applications for Master's, Doctoral, and Diploma programs. |
| | * Admission Procedures: Organizing competitive exams and personal interviews for applicants. |
| | * Academic Registration: Registering accepted students in courses and updating their academic records. |
| II. Academic Progress Follow-up | * Course Management: Monitoring student enrollment in courses and ensuring they complete the theoretical requirements. |
| | * Schedules and Examinations: Preparing final examination schedules for postgraduate studies and processing results. |
| | * Performance Monitoring: Following up on academic probation warnings or study interruptions and taking necessary action. |
| III. Supervision and Dissertations | * Supervisor Assignment: Coordinating with academic departments to assign and approve academic supervisors for student theses/dissertations. |
| | * Research Plan Follow-up: Monitoring the stages of approval and accreditation for research proposals. |
| | * Defense Committee Formation: Preparing and forming the internal and external defense committees for completed theses/dissertations. |
| IV. Administrative and Financial Affairs | * Document Issuance: Granting letters of endorsement, certificates of continuous enrollment, and acceptance letters. |
| | * Leaves and Deferrals: Processing requests for study deferral or extension of the period allotted for thesis completion. |
| | * Fees and Dues: Following up on tuition fee payments and coordinating with Financial Affairs regarding student and supervisor entitlements. |
| V. Graduation and Degree Awarding | * Final Auditing: Auditing files to ensure completion of all requirements (academic, financial, and research). |
| | * Graduation Procedures: Preparing lists of graduates and coordinating the issuance of final certificates and documents (graduation certificate, transcript). |