📑 Scientific Journal Unit

📑 Scientific Journal Unit

1. 📖 Overview of the Unit
Definition: It is the administrative and technical unit responsible for managing the daily operations of the institution's official scientific journal (university, college, research center). This unit coordinates between the editorial board, researchers, reviewers (referees), and the printing/electronic publishing platforms, to ensure the continuous issuance of the journal in accordance with international academic standards.
Administrative Placement: This Unit is typically linked to the Office of the Vice President for Scientific Affairs, or the Dean's Office for Graduate Studies and Scientific Research, due to the nature of its work directly serving scientific research.
Significance:
* Dissemination of Knowledge: Providing an official platform for publishing original, peer-reviewed research, thus contributing to the exchange of knowledge among researchers.
* Ranking Improvement: Enhancing the institution's reputation and standing in global rankings through the quality of published research and adherence to international standards.
* Documenting Scientific Output: Ensuring the systematic and organized documentation and preservation of the institution's scientific production.

2. 📋 Key Functions of the Scientific Journal Unit

The unit's functions are divided among administrative, technical, and procedural aspects to ensure an efficient and transparent publishing cycle:
| Function Category | Detailed Description of Functions |
|---|---|
| I. Workflow Management | * Submission Handling: Managing the reception of new research papers and ensuring they meet the preliminary publication requirements (format and content). |
| | * Peer Review Management: Coordinating with the editorial board secretariat to send papers to specialized reviewers and managing the confidential, double-blind peer review process. |
| | * Communication with Authors: Following up with authors and informing them of the editorial board's decisions (acceptance, revisions, rejection). |
| II. Technical and Editorial Organization | * Initial Screening: Conducting initial scrutiny of papers to check for plagiarism using specialized software. |
| | * Typesetting and Layout: Overseeing the typesetting processes for accepted papers and preparing them in the final journal templates before publication. |
| | * Issuing Identification Numbers: Managing the process of assigning DOI (Digital Object Identifier) or ISSN numbers to published issues. |
| III. Issue Management and E-Publishing | * Website Management: Updating and managing the journal's electronic publishing platform (often OJS or similar system), and uploading new issues immediately upon release. |
| | * Indexing and Archiving: Working on indexing the journal in recognized international databases (e.g., Scopus, Web of Science, DOAJ) to increase the Impact Factor. |
| | * Marketing and Promotion: Promoting the journal and its new issues through communication channels to increase citations and visibility. |
| IV. Administrative and Financial Support | * Meeting Organization: Providing administrative support for the meetings of the Editorial Board and the Journal's Advisory Council. |
| | * Fee Management: Processing publication-related fees (if applicable) and expenditures for the journal's printing and distribution. |
| | * Record Keeping: Maintaining complete electronic and archived records of all submitted papers, reviews, and decisions made. |